Teams Governance

Problem

In many large and small companies today, Microsoft Teams is frequently used. This allows users to create different teams (groups) to collaborate on files and other content. At the beginning of the COVID-19 pandemic, this often became a sudden necessity, but due to the lack of a predefined strategy for the use of Microsoft Teams ("necessity knows no law"), we now often see a recurring problem several years later: there are now (too) many different teams in an organization and you no longer know where to find your files.

Because in many enterprises, anyone can create a team without rules or agreements, sometimes you're searching for a needle in a haystack.

• Which teams are still actively used?
• Who manages a particular team?
• What is in each of the teams?
• Files may be stored in two places, resulting in duplicate data.

In the SharePoint Admin Center, administrators can perfectly request an overview of the existing teams, but this overview has many limitations. For example, it is only accessible to global administrators and contains few details.

These are problems that we want to solve and prevent with clear overviews and supporting processes that (semi-)automatically manage the lifespan of the teams in your organization. We have found a solution for this.